19. All reports, including legal records, medical records and records of disciplinary proceedings, and all
other documents relating to the form, content and details of treatment, should be placed in a
confidential individual file, which should be kept up to date, accessible only to authorized persons and
classified in such a way as to be easily understood. Where possible, every juvenile should have the
right to contest any fact or opinion contained in his or her file so as to permit rectification of
inaccurate, unfounded or unfair statements. In order to exercise this right, there should be procedures
that allow an appropriate third party to have access to and to consult the file on request. Upon release,
the records of juveniles shall be sealed, and, at an appropriate time, expunged.
20. No juvenile should be received in any detention facility without a valid commitment order of a
judicial, administrative or other public authority. The details of this order should be immediately
entered in the register. No juvenile should be detained in any facility where there is no such register.
B. Admission, registration, movement and transfer
21. In every place where juveniles are detained, a complete and secure record of the following
information should be kept concerning each juvenile received:
( a ) Information on the identity of the juvenile;
( b ) The fact of and reasons for commitment and the authority therefor;
( c ) The day and hour of admission, transfer and release;
( d ) Details of the notifications to parents and guardians on every admission, transfer or release of the
juvenile in their care at the time of commitment;
( e ) Details of known physical and mental health problems, including drug and alcohol abuse.
22. The information on admission, place, transfer and release should be provided without delay to the
parents and guardians or closest relative of the juvenile concerned.
23. As soon as possible after reception, full reports and relevant information on the personal situation
and circumstances of each juvenile should be drawn up and submitted to the administration.
24. On admission, all juveniles shall be given a copy of the rules governing the detention facility and a
written description of their rights and obligations in a language they can understand, together with the
address of the authorities competent to receive complaints, as well as the address of public or private
agencies and organizations which provide legal assistance. For those juveniles who are illiterate or who
cannot understand the language in the written form, the information should be conveyed in a manner
enabling full comprehension.
25. All juveniles should be helped to understand the regulations governing the internal organization of
the facility, the goals and methodology of the care provided, the disciplinary requirements and
procedures, other authorized methods of seeking information and of making complaints and all such
other matters as are necessary to enable them to understand fully their rights and obligations during
26. The transport of juveniles should be carried out at the expense of the administration in
conveyances with adequate ventilation and light, in conditions that should in no way subject them to
hardship or indignity. Juveniles should not be transferred from one facility to another arbitrarily.
C. Classification and placement
27. As soon as possible after the moment of admission, each juvenile should be interviewed, and a
psychological and social report identifying any factors relevant to the specific type and level of care
and programme required by the juvenile should be prepared. This report, together with the report
prepared by a medical officer who has examined the juvenile upon admission, should be forwarded to